Privacy policy

Privacy Policy

Effective Date: July 28th, 2026
Last Updated: August 1st, 2026

1. INTRODUCTION AND SCOPE

Studio Anthems LLC ("we," "us," "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you access www.studioanthems.com or order our Products.

This Policy applies to: all visitors to our website; all customers who order Products; all individuals who submit intake forms; all users who interact with our services.

By using our website or ordering from us, you consent to the practices described in this Policy.

2. COMPANY INFORMATION

Data Controller:
Studio Anthems
1001 S Main St. STE 500
Kalispell, MT 59901
Montana, U.S.A.

Contact Email: info@studioanthems.com

Jurisdiction: We are based in Montana, U.S.A. and process data in the U.S.

3. PERSONAL INFORMATION WE COLLECT

3.1 Categories of Personal Data

We collect the following categories of personal information:

Category Specific Data Points
Identifiers Name, email address, phone number, physical address
Customer Information Player age, team name, school/organization/league, city, state
Commercial Information Purchase history, order details, payment records
Internet/Network Activity Website interactions, IP address, browser type, cookies, tracking data
Geolocation Data City, state (provided by you)
Audio/Visual Content Photos, logos, videos, audio references, lyric samples
Social Media Data Social media handles, links to profiles, public post content
Payment Information Billing address, credit/debit card details (processed by Shopify Payments)
Inferences Preferences, interests, likely future purchases, customer segment

3.2 How We Collect Information

We collect information through: direct submissions (intake forms, order forms, contact forms); automated technologies (cookies, analytics, tracking pixels, server logs); third-party sources (Shopify Payments, payment processors, social media platforms); communications (email, correspondence, customer service interactions).

4. HOW WE USE YOUR PERSONAL INFORMATION

We use your personal information for the following business purposes:

4.1 Primary Uses

  • Create and deliver your custom audio Product

  • Process payments through Shopify Payments

  • Communicate about your order (status, revisions, delivery)

  • Provide customer support and respond to inquiries

  • Fulfill contractual obligations under our Terms and Conditions

4.2 Secondary Uses

  • Improve our website, services, and Products

  • Conduct internal quality review and producer training

  • Detect and prevent fraud, unauthorized access, or security incidents

  • Send marketing communications (if you opt in)

  • Analyze website usage and customer behavior

  • Comply with legal obligations (tax, accounting, regulatory)

4.3 Legal Basis for Processing (GDPR)

For customers in the European Union, we process your personal information based on: contractual necessity (to fulfill your order under our Agreement); legitimate interests (business operations, fraud prevention, website improvement); consent (marketing communications where you opt in); legal obligation (tax, accounting, or regulatory requirements).

5. DATA SHARING AND DISCLOSURE

5.1 Who We Share Information With

We share your personal information only with:

Recipient Purpose Data Shared
In-house producers Create your Product Name, team info, audio references, intake form content
Shopify Payments Process payments Billing info, payment details, order details
Payment processors Complete transactions Card details, billing address (encrypted)
Service providers Website hosting, email, analytics IP address, cookies, usage data
Legal authorities Compliance with laws As required by law or court order
Business successors Merger, acquisition, sale All data as part of business transfer

5.2 We Do Not Sell Your Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5.3 Third-Party Services

We use the following third-party services: Shopify (website platform and order management); Shopify Payments (payment processing); Google Analytics (website usage analytics, may collect IP addresses); cookie tracking tools (marketing and personalization). Each third party has its own privacy policy. We recommend reviewing their policies.

6. COOKIES AND TRACKING TECHNOLOGIES

6.1 What Are Cookies?

Cookies are small data files stored on your device when you visit our website.

6.2 Types of Cookies We Use

Type Purpose Duration Can You Disable?
Essential Website functionality, security Session No (required)
Analytics Track usage, improve site 6–24 months Yes
Marketing Ads, personalization 6–12 months Yes
Preference Store settings, preferences 1–12 months Yes

6.3 Cookie Control

You can control cookies through browser settings (disable or block cookies); cookie consent banner (opt out of non-essential cookies); third-party tools (Google Analytics Opt-out, advertising blockers). Disabling cookies may limit website functionality.

7. INTERNATIONAL DATA TRANSFERS

7.1 Data Transferred to U.S.

Our website is based in Montana, U.S.A. If you are outside the U.S.: your data will be transferred to and processed in the U.S.; U.S. data protection laws may differ from your country's laws; you consent to this transfer by using our website.

7.2 International Customers

For customers in the European Union, UK, or other jurisdictions with data transfer restrictions: we rely on Standard Contractual Clauses (SCCs) where required; we implement appropriate security measures; you have rights under GDPR, UK GDPR, or local law.

8. DATA RETENTION

8.1 Retention Periods

We retain your personal information for the following periods:

Data Type Retention Period Reason
Order information 7 years Tax, accounting, legal obligations
Payment data Until transaction completes + 7 years Shopify Payments requirements
Intake form content Indefinitely (unless you request deletion) Product creation, portfolio (if not opted out)
Marketing contacts Until you opt out Marketing communications
Analytics data 6–24 months Website improvement
Fraud prevention data 7 years Security, dispute resolution

8.2 Early Deletion

You may request earlier deletion under Section 10 (Your Rights).

9. CHILDREN'S PRIVACY

9.1 Age Restrictions

  • You must be at least 18 years old to order from us

  • If the intended Product user is under 18, the order must be placed by a parent or legal guardian

9.2 No Collection of Children's Data

We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected such data, contact us immediately.

9.3 Parental Consent

Our intake form includes a consent section for minors. The parent/guardian must confirm they agree to our Terms and Conditions and authorize the minor's use of the Product.

10. YOUR DATA PROTECTION RIGHTS

10.1 Rights for All Customers

Depending on your location, you may have the following rights:

Right Description How to Exercise
Access Request a copy of your data Email us
Correction Request correction of inaccurate data Email us
Deletion Request deletion of your data Email us
Portability Receive data in portable format Email us
Restriction Limit how we use your data Email us
Opt-out Stop marketing communications Email us or use unsubscribe link

10.2 California Residents (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act: right to know what personal data we collect, use, and share; right to delete your personal data; right to opt-out of "sales" or "sharing" (we do not sell data); right to correct inaccurate data; right to limit use of sensitive personal information; non-discrimination (we will not discriminate against you for exercising rights).

We do not sell California personal information. To exercise California rights, email us at info@studioanthems.com.

10.3 European Residents (GDPR)

If you are in the European Union, you have rights under the General Data Protection Regulation: access, correction, deletion, portability, restriction, opt-out; right to withdraw consent (does not affect prior processing); right to lodge a complaint with a supervisory authority.

10.4 Response Time

We respond to rights requests within 30 days. We may request verification before processing.

11. DATA SECURITY

11.1 Security Measures

We implement appropriate technical and organizational security measures, including: encryption of sensitive data; secure server infrastructure; access controls and authentication; regular security updates; payment processing through Shopify Payments (PCI-DSS compliant).

11.2 No Absolute Guarantee

No online system is 100% secure. While we strive to protect your data, we cannot guarantee absolute security. You are responsible for maintaining confidentiality of your account credentials.

11.3 Breach Notification

If we experience a data breach affecting your personal information, we will notify you as required by applicable law.

12. POLICY UPDATES

We may update this Privacy Policy at any time. The updated version will be posted on our website with a new "Last Updated" date.

Your continued use after updates constitutes acceptance of the new terms. Significant changes will be communicated via email if you have provided contact information.

13. CONTACT US

Studio Anthems LLC
1001 S Main St. STE 500
Kalispell, MT 59901
Montana, U.S.A.

Email: info@studioanthems.com
Website: www.studioanthems.com